An HOA Status Letter, also known as an Estoppel Certificate, is a formal document issued by a homeowners association that outlines the financial and legal standing of a specific property within the community. This document is commonly required during real estate transactions to confirm the seller’s account status and disclose any outstanding obligations tied to the property.

What’s Included:

• Current account balance (paid / unpaid assessments)

• Outstanding dues, late fees, interest, or fines

• Special assessments (pending or approved)

• Transfer, resale, or move-in/move-out fees

• Violations associated with the property

• Confirmation of HOA insurance and contact details

Why You Need It:

• Required by most lenders before closing

• Protects buyers from inheriting unpaid HOA debts

• Provides clear financial transparency

• Ensures compliance with state and association regulations

Who Orders This?

• Homebuyers & Sellers

• Real Estate Agents

• Title & Escrow Companies

• Mortgage Lenders

Our Colorado CIC (Common Interest Community) Document Disclosure Package provides the required association documents for residential real estate transactions in Colorado. This service helps sellers, agents, and transaction coordinators obtain the HOA documents necessary for buyer review and lender compliance. Please note that homeowners have access to these documents through their homeowner portal a no cost.

What’s Included

Depending on availability from the association or management company, the package may include:

• Articles of Incorporation

• Declaration of Covenants, Conditions, & Restrictions (CC&R)

• Bylaws

• Rules & Regulations

• Operating Policies

• Current Operating Budget and Financials

• Business Meeting Minutes

• Insurance Summary

• Information on assessments or pending litigation (if applicable)

How It Works

We package the required documents and CIC package electronically.

Order today to help keep your Colorado transaction compliant and on schedule.

Who Orders This?

• Homebuyers & Sellers

• Real Estate Agents

• Title & Escrow Companies

• Mortgage Lenders

Homeowners have access to these documents through their homeowner portal at no cost.

As the management company for the Association, we provide completed HOA Condo Questionnaires required by lenders for condominium sales and refinances.

Most mortgage lenders require detailed information about the Association’s financial condition, insurance coverage, reserves, occupancy levels, and any pending litigation or special assessments before approving financing. Our team prepares and delivers accurate, up-to-date information directly from Association records.

Why It’s Needed

Most lenders require a completed condo questionnaire to evaluate the financial and operational health of the association, including insurance coverage, litigation status, reserves, occupancy ratios, and pending special assessments.

What’s Included

• Completion of lender-specific condo questionnaire forms

• Verification of financial, insurance, and governance information

• Confirmation of assessment and reserve details

• Electronic delivery of the completed questionnaire

Ordering Process

Submit your request along with the lender’s questionnaire form. Upon receipt of payment and required information, our office will complete the questionnaire and return it electronically.

Processing times vary depending on request volume and the complexity of the questionnaire.

Who Orders This?

• Homebuyers & Sellers

• Real Estate Agents

• Title & Escrow Companies

• Mortgage Lenders